1. The organisation and main contact details, and the details of the grant can be shared with DCF Fundholders (who are providing the funds for this programme).
2. The grant recipient must promptly notify and repay immediately to Dorset Community Foundation (DCF) any money incorrectly paid to it either as a result of an administrative error or otherwise. This includes (without limitation) situations where the grant recipient is paid in error before it has complied with its obligations under the Terms and Conditions.
3. The grant can only be spent as stated in the grant application and for no other purpose, unless you have written approval from DCF to use the grant for any other purpose than that stated in the application form. DCF reserves the right to require repayment of the grant (or a relative proportion) if the grant is not used for the purpose and activities as stated in the grant application or subsequent written agreement from DCF.
4. The grant must not be used to fund items or activities retrospectively.
5. The grant
funded activities must not be designed to, or include elements that are
designed to influence people’s religious or political choices.
6. The grant applicant must start the funded project within 2 months of receipt of funds and should complete each year's expenditure within 12 months of receipt of funds. Extensions may be requested but remain at the discretion of DCF.
7. The grant recipient agrees that it will not apply for, obtain or accept Duplicate Funding in respect of any part of the funded activities for which the grant has been paid. Duplicate Funding means funding provided by a Third Party to the grant recipient, which is for the same purpose for which the Grant was made but has not been declared to DCF. This includes payments for the same expenditure items from government support mechanisms. DCF reserves the right to require repayment of the relevant proportion of the grant if the project has received duplicate funding.
8. Any funds remaining after the end of the grant period and any agreed extensions, must be returned to DCF.
9. DCF do not commit to renew or continue financial support to you after the Funding Period has ended.
10. You must comply with the 2018 Data Protection Act and UK General Data Protection Regulation. You must comply with all current legislation relating Safeguarding, including Safeguarding of children and vulnerable adults and must adhere to relevant Safeguarding policies at all time. This includes ensuring all paid staff and any volunteers working with children and vulnerable adults have had the required Disclosure and Barring Service (DBS) checks and you can evidence this if requested. DCF may ask at monitoring visits about Safeguarding practice, including any recent incidents and how the policy was followed – funded groups must provide open and honest responses to these queries.
11. Receipts for items of expenditure should be retained for at least 6 years and submitted to DCF if requested e.g. by our auditors or by any grant verification process.
12. Recipients of a multi year performance related grant, are required to complete an Interim report at the end of years 1 and 2. The following year grant payment
is conditional and dependent on receiving satisfactory Interim reports. Grant recipients
are required to complete an End of Grant report at the end of year 3, no later than 4
weeks after the end of the grant period (36 months from the date the grant is
received). DCF reserve the right to recall the grant if an End of Grant Report
is not received. Failure to submit an End of Grant report will negatively
effect future applications to DCF.
13. If agreed to be appropriate, DCF, will use the project for the purposes of publicity. Your publicity must recognise DCF and you will be required to use the DCF logo in any publicity related to this grant/activity. Please see ‘Promoting Your Grant Award’ http://www.dorsetcommunityfoundation.org/promoting-your-grant-award/
14. We reserve the right to recover the Grant in whole or in part or to reclaim any equipment purchased under this agreement, should the project or organisation cease to exist.
15. The grant recipient must be fully insured against any risks which may arise from any activities or property which is grant aided, including loss or personal injury to persons undertaking those activities. DCF is not liable for any contingency involving property or activities for which they have provided grant aid in whole or in part.
16. The grant recipient should ensure that services provided by and through the grant are underpinned by equality and diversity principles. Ensuring there is no discrimination on the grounds of characteristics that are protected by the Equality Act 2010: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
17. The grant recipient understands that providing false or misleading information in this application or subsequent communications related to this funding programme could lead to funds being withheld or [subsequently] recovered.
18. If an Event of Default occurs, DCF may require you to repay all or part of the Grant. An Event of Default occurs if:
- You fail to comply with these Grant Terms & Conditions
- You fail to take adequate measures to investigate and resolve any reported Financial Irregularity
- You change the nature of your operations to an extent we reasonably consider to be material, including if you (or any substantial part of your operations) merge with or are taken over by another organisation
- You have a petition for an administration order or a winding up order brought against you before the end of the funding period
- You are involved in illegal activity in your administration of the funded activities
- You take any actions which in our reasonable opinion are likely to bring our name/reputation into disrepute
- You are otherwise in material breach of these Grant Terms & Conditions