Heart of Bucks SWEF Enterprise Fund Application Form

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SWEF Logo                  Heart of Bucks Logo
This application form has been designed specifically for applications to the SWEF Enterprise fund. This provides grant funding to individuals aged 18-30 engaging in an early-stage business or commercial activity. Grants are available for up to £2,000. 

Please ensure you have read and understood the eligibility criteria before continuing with your application.

In this form you will be asked to tell us about your business and how a grant would help you to make it more successful.

If a question has several parts, please make sure you answer them all, and use a bullet point to separate the different parts.
You do not have to complete the application in one go. If you want to save what you have entered and come back to it later, click the "Save my Form" button.
You will be asked to enter your email and a link to access your form will be sent to this address.
Once you have finished your form and submitted it, you will be sent a copy of your application by email.

Processing your data:

Please note that in order to process your application for support, we will process your personal data. 

If you decide not to pursue the application and would like us to delete your data, please email grants@heartofbucks.org. 



If you have any questions whilst you are completing the form, please contact us at E: grants@heartofbucks.org  or T: 01296 330134

Section 1 - About You

Your Name and Address Details



Your preferred form of address. This question is not compulsory

You must be aged between 18 and 30 years old to be eligible for this funding

If you do not have a business name, just enter your full name again here.
Your Address 








Why do we ask this? Because we are aiming to empower those whose start in life has been less advantaged . We support the principle of equity and recognise that each person has different circumstances so it is important to tailor the resources and opportunities provided to reach an equal outcome for all.

Please give some detail as appropriate, eg the number of hours worked , the subject, length and level of your course. Why do we ask this? Because we are aiming to empower those whose start in life has been less advantaged . We support the principle of equity and recognise that each person has different circumstances so it is important to tailor the resources and opportunities provided to reach an equal outcome for all.

If this application is to support your training in a relevant field, please say what training is required and why.

Why do we ask this? Because we are aiming to empower those whose start in life has been less advantaged . We support the principle of equity and recognise that each person has different circumstances so it is important to tailor the resources and opportunities provided to reach an equal outcome for all.

Section 2 - About your Business

What Type of Business have you set up/ are intending to set up?









The Business Case




Give us much detail as you can about what you are aiming to do/ already doing with your business, what are you selling, to whom, how? You can upload supporting documents at the end of the form if required

You should include details about how you identified the business opportunity, what time and resources you have given to it to date.

If you do not currently work FT on this business , please say when you expect to start to do so, and what will need to be in place for you to do so. Please also say when you expect the business to provide you with a salary /income that you could reasonably expect to live on.


This question is asking for very specific data. Please avoid giving general answers or speculative opinion.

There are more specific questions further on in this form about what you would spend the grant on

Section 3 - Finances

In this section you will be asked about how you are funding the business, and for details of what you will spend any grant on - please be specific, giving details of individual items , with links to the item where possible. Please avoid giving general answers - for example, rather than "marketing", instead list 3 x pull up banners at £x per unit (link)


At the end of the form you will also be asked to upload a copy of your current budget and forecast

Note: If you ask for £500 or less and are successful you will be able to reapply for a second grant at a later stage. We would encourage very early-stage business to apply for smaller grants in the first instance.



Please let us know about any other sources of funding you have explored and what the outcome was. For example, funding from family, bank loans, other grant funding

There are no right or wrong answers here. We are just trying to get a sense of the stage of business development you are at.

Please enter the total sum you are applying for. You do not need to add a £ sign, just numbers, up to 2000.00

The funders will expect that you are able to spend any grant made within ONE MONTH of award. Please give specific details of what you want to use a grant for. Please include links to any capital items, training etc included. You may upload the detailed breakdown as a separate document if preferred.
Your Business Bank Account
Please provide details below. At the end of the form you will be asked to upload a recent bank statement.






Supporting Documents

Please upload documents required to support your application. 

ALL applicants must provide:
  • Photographic proof of identity (Driving license, Passport, citizenship card etc)
  • Recent business bank statement (dated no more than 3 months ago)
  • Current operating budget
  • Your Financial forecast (what is your predicted income and expenditure?)
You MAY also wish to provide
  • Your business registration certificate (if appropriate)
  • Your management accounts or profit and loss sheet
  • Data or market research that supports your business case.
Upload Supporting Documents 

Please ensure the document you upload is clearly labelled with the content type eg "(name) budget forecast".



Terms and conditions


PRIVACY NOTICE

This Privacy Notice explains your rights and gives you the information you are entitled to under the Data Protection Act 2018 and the General Data Protection Regulations (“the Data Protection Legislation”). Note that this section only refers to your personal data that we process (for example, the details of individuals at your organisation - name, email address, phone number) .

Why are we collecting and processing your personal data?

At the grant application stage, the personal data we process are your name, date of birth, address and information about your schooling, education and economic background. This is processed by us for the purposes of grant making and fraud detection and error both before and after the grants have been made.


Our legal basis for processing your personal data

Heart of Bucks is processing your personal data for a task carried out in the public interest. By agreeing these terms and conditions you will be giving your consent for us to process data in connection with your application for funding.

If you receive a grant from us, we will have a legal obligation to process your personal data to fulfil our statutory requirement to account for charitable funds.

Who will we share your personal data with, and what for?

Heart of Bucks may share the data that You give us with the SWEF funders, for the purposes of decision making in respect of your application.

Your personal data will not be sent overseas and will not be used for automated decision making.

How long will we keep your personal data?

Your personal data will be retained for five (5) years after the duration of the grant programme.

Your rights; access, rectification, erasure

The data we are collecting is your personal data, and you have the right:

  • To see what data we have about you

  • To ask us to stop using your data, but keep it on record

  • To ask us to stop using and delete your data in certain circumstances*

  • To have all or some of your data corrected

  • To lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law.

You can contact the ICO at https://ico.org.uk  telephone: 0303 123 1113. ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Should you have any concerns or wish to exercise the rights outlined above in respect of the personal data which we or our partners maybe processing, please contact the Data Protection Officer at info@heartofbucks.org

*Please note that we may have a legal obligation to continue to process some of your data if you have received a grant from us.

Accuracy

Heart of Bucks takes all reasonable steps to keep personal data we use on an on-going basis, accurate, complete, current and relevant, based on the most recent information available to us. If we are advised of a change in information, we will update the data accordingly. We rely on you to notify us of any changes to your personal data. If you notice any inaccuracies in the data we hold for you, please let us know and we will be pleased to update our records.

Security of personal information

We are committed to taking all reasonable and appropriate steps to protect the personal information we collect from you, from improper use or disclosure, unauthorised access or modification, unlawful destruction or accidental loss. We have taken and will take appropriate information security, technical, storage and organisational measures to such end, including measures to deal with any suspected data breach. All our providers who are associated with the processing of your information are obliged to respect the confidentiality of your personal data.


TERMS AND CONDITIONS


Definitions

  • ‘Duplicate Funding’ means funding provided by a Third Party to You, for the same purpose for which our Grant is made.

  • ‘You’ and ‘Your’ means the person (individual) applying for a grant

  •  ‘We’, ‘Us’ and ‘Our’ means Heart of Bucks and includes our employees and those acting for us.

  •  The ‘Project’ means the project, activity, business or service that you are applying for a grant for, as set out in your application form or proposal, together with any supporting documents such as budget information, a timetable and any other documents that set out how your Project will be managed (‘the Project Proposal’).

  • The ‘Grant Agreement’ includes and incorporates:

    • these standard terms and conditions;

    • the Offer Letter which sets out any additional conditions;

    • the Project Proposal;

    • and any other conditions we have agreed with you now or in the future.


GENERAL

Our Grant Offer and Your Project

  • We reserve the right to make grant offers to You on a conditional or pledge basis, which will only be released to you on satisfaction of the conditions We will notify You of.

  • Any grant offer We make relating to this application will remain valid for a period of ONE month unless otherwise stated. If We have not received all information from You to enable Us to make payment within this period, We reserve the right to withdraw any grant offer without further notice.

  • You must use any grant awarded exclusively for the activity and services outlined in this application. If you spend less than the whole grant on the purpose for which it was awarded, you must return the unspent amount to us promptly.

  • Grant must be spent within one month of receipt of funds and feedback given after 12 months.

  • If You want to alter the purpose or expenditure of an awarded grant in any way, You must contact Us to discuss the changes first. We cannot guarantee that any such change request will be approved.

Governance and Accountability

  • You must ensure that You keep accurate records of your financial transactions, with receipts. 

  • You must tell us in writing as soon as possible of any investigation concerning you or your business carried out by the Police, Charity Commission, HM Revenue & Customs or any other regulatory body.

  • In carrying out your activities or services, you must operate in a way which complies with all statutory requirements. This includes, but is not limited to, legislation or regulations governing the way you operate, the work you carry out, the staff you employ, or the goods and services you buy.

  • You must complete and return a grant monitoring form when asked to do so by Us. You should be available for visits within a reasonable time if a request is made by Us, for example, for a monitoring visit.

  • We will process data relating to You as outlined in Our privacy notice. You must tell us if any of your contact details change.

Marketing and Branding

  • We and Our funders may use the information provided in Your application (not including any personal data) to promote the fund/s and Our activity.

  • You must mention SWEF and Heart of Bucks in any publicity generated regarding the project and must follow any branding and publicity guidelines provided. Logos and guidelines are available on  request to marketing@heartofbucks.org.


DEFAULT NOTICE

An Event of Default occurs if you are awarded a grant by Us and:

  1. You fail to comply with any term or condition of this Grant Agreement; or

  2. You fail to complete the Project or have failed to make satisfactory progress with the Project or any part of it, in accordance with any agreed timetable; or

  3. any information given or representations made by You to Us are found to be incorrect or incomplete to an extent which We reasonably consider to be material; or

  4. You fail to take adequate measures to investigate and resolve any reported Financial Irregularity; or

  5. You cease to operate and / or change the nature of Your operations to an extent which We reasonably consider to be material, including if You (or any substantial part of Your operations) merge with or are taken over by another organisation; or

  6. before the end of the Funding Period You:

    1. are subject to a proposal for a voluntary arrangement or have a petition for an administration order or a winding up order brought against You;

    2. pass a resolution to wind up Your business;

    3. make any composition, arrangement, conveyance or assignment for the benefit of Your creditors, or purport to do the same; or

    4. are subject to the appointment of a receiver, administrator or liquidator; or

    5. are unable to pay Your debts as they fall due; or

  7. You receive funding from any other source for the Eligible Expenditure which is funded by the Grant; or

  8. You are involved in illegal activity in Your administration of the activity or service; or

  9. You take any actions which in Our reasonable opinion are likely to bring Our name or reputation, or that of the funders, into disrepute, or which pose a risk to public money; or

  10. You are otherwise in material breach of this Grant Agreement.

If an Event of Default occurs, We may, at Our discretion:

  1. suspend and withhold the payment of Grant for such period as We may determine;

  2. require You to repay all or any part of the Grant that has been paid to You (or such lesser amount as We may determine) by issuing a demand for repayment.

  3. give You an opportunity to rectify such breach or occurrence,

  4. delay or defer any further payments of grant instalments to You until such time as the breach has been remedied; and/or

  5. terminate this Grant Agreement by serving written notice where the Event of Default is incapable of being remedied within the fund criteria or is not remedied within such reasonable period as We may determine.


FRAUDULENT APPLICATIONS

Both pre- and post-grant award assurance work will be completed to identify and recover fraudulent funds. Providing false or misleading information on your application or in subsequent communications related to this fund could lead to funds being withheld or recovered.  Civil or criminal proceedings may be considered where necessary.


DUPLICATE & ERRONEOUS FUNDING

  • You agree that You will not apply for, or otherwise seek to obtain, Duplicate Funding in respect of the activities or services for which We award a grant.

  • You will promptly notify and repay immediately to Us, any money incorrectly paid to You, either as a result of an administrative error or otherwise. This includes (without limitation), situations where You are paid in error before You have complied with Your obligations under the Grant Funding Agreement.

  • Any sum, which falls due under this paragraph, shall fall due immediately. If You fail to repay the due sum immediately [or within any other timeframe specified by Us] the sum will be recoverable summarily as a civil debt.

Declaration

Please tick below to confirm that you have read, and are willing and able to comply with the Terms and Conditions stated above. 


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